School Volunteer Clearance

  • In January 2014, the West Chester Area School District's School Board adopted a new School Volunteer Policy (the full policy can be viewed by clicking here). The policy calls for background checks to be completed for specific levels of volunteerism, and is intended to strengthen the safeguards we have in place for anyone whose service puts them in contact with WCASD students. This volunteer policy applies to parents and all other members of the WCASD community who volunteer in our schools and/or serve as overnight chaperones. The policy requires criminal history and child abuse clearances that include reports from the Pennsylvania State Police, the Pennsylvania Department of Welfare, and an original federal criminal history report.

    These checks will be required once every five years for volunteers who may have some unsupervised contact with students:

    1 & 2 are required for all applicable volunteers:

    1. Pennsylvania State Police Criminal Record Check (fees waived)
    1. ChildLine (Pennsylvania Child Abuse History Clearance through the Department of Human Services) (fees waived)

    In addition to 1 & 2, one of the following is required for applicable volunteers:

    3a. If a resident for the past 10 years, a signed disclaimer affirming no charges in other states that would prohibit selection as a volunteer;
    OR
    3b
    . If not a resident for the past 10 years AND the volunteer has received certification at any time since residency established, the volunteer must provide a copy of the certification received since residency established;
    OR
    3c.
    If neither 3a or 3b apply, FBI Criminal Background Check required (fingerprint check) for federal criminal history records (fee charged). Our service code is 1KG6XN.

    For FBI Clearance - Please check your email within 30 days after fingerprints are taken. You will receive an email with your UEID# and the results. You need to save this email as a file and bring a copy to your child's school. You will only be able to access the email one-time, and you will have a 30-day window to access the email from the date it was sent. 

    Non-Parent Volunteers must also complete, sign and submit 916AG2 – Non Parent Volunteer Disclosure Form.

    It's essential that we create and maintain the safest possible environment for our students, and this policy is part of that assurance. Please click here for a list of frequently asked questions about school volunteer clearances.

    Many school districts nationwide are instituting similar policies as our entire educational system focuses on safety. If you have any questions, please contact Dr. Sara Missett, Director of Secondary Education, at 484-266-1009 or smissett@wcasd.net. Thank you for your continued support of our students and schools.

    Below are individual links found above:

    Click here for the Disclosure Statement Application for Volunteers
    Act 114 Federal Criminal History Check  - Our service code is 1KG6XN
    Act 151 PA Child Abuse History Clearance Form (CY113)
    Act 34 State Criminal History Request Form (SP4 164)

    Policy 916 School Volunteers
    916 AG1 Summary of Clearance Requirements for Adult Volunteers Working with Children
    916 AG2 Non-Parent Volunteer Disclosure Form

    Please note there may be costs associated with obtaining these clearances. However, no parent will be denied the opportunity to volunteer at his or her child's school because of financial need. If the ability to pay for the reports becomes a barrier, the District will assist in making sure the necessary clearances are acquired, click here for the Volunteer Reimbursement Application