Attendance How-To

  • Email the Attendance Secretary - Claire Campbell

    Doctor’s Notes

    Please remember that whenever your student is absent from school and goes to the doctor we must have a note from the doctor in order for the absence to be excused as a Doctor’s note. Many times parents send in a note explaining a student was absent from school and went to the doctor but never send in the actual doctor’s note. When a note is received in the attendance office, written by the parent, informing us of an absence and it mentions a doctor’s visit the absence will be covered as Parent’s excuse note. Parents are allowed to write only seven (7) excuse notes per school year. Days absent from school which are covered by a parent note are cumulative and course credit could be denied depending upon how many absences are involved. Doctor’s excuse notes are non-cumulative. If your student is absent from school and went to a doctor in relation to the absence, please send in the actual doctor’s note.

    Early Dismissal

    East HS students are expected to be in class from 7:30 A.M. through 2:15 P.M. There may be times when a student needs to leave the building for an appointment then return afterwards or they may need to leave for the day, earlier than 2:15. When such occasions arise the student must bring a written note to the Attendance office so that he can be given a pass to leave the building at the requested time. The note should include the student’s name, grade, date, requested dismissal time, reason for dismissal and the signature of a parent or legal guardian. Included in the note should be whether or not the student will return to school that day. All notes should be submitted to the Attendance office at least one hour before the requested dismissal time. Often the best time to hand in the note is, if the teacher allows, during homeroom or before homeroom begins. We do not accept telephone calls as a means for early dismissal. Early dismissal notes are to be submitted on the date of the dismissal. Faxed and emailed notes must include a parent/guardian signature. 

    Homeroom

    The school day begins at 7:30 each day for a ten minute homeroom. All students are expected to attend homeroom. If a student does not attend homeroom he is considered absent or tardy. Students not present in homeroom will be marked accordingly and a phone call home may result. If a student is not in homeroom because he is in a meeting or with a teacher other than his homeroom teacher he should be sure to get on the attendance list with that teacher. That information will be given to the Attendance office. If you receive a phone call home informing you that your student was absent from school but you believe it to be an error, please ask your student to speak with his homeroom teacher or the teacher he was with to clarify the matter.

    Family Vacation Request

    While a student’s presence in the classroom is always preferred, occasionally families have an opportunity to a take a family trip during the school year. West Chester Area School District allows for a total of five (5) days out for a family vacation per school year. Allowance for the trip is based on the written approval from the student’s grade level administrator. All requests must be submitted in writing prior to the trip. A Family Vacation request form can be downloaded from the EHS homepage. Once on the homepage click on Attendance Information. In addition, there are paper copies of the form in the East Attendance office. If you have more than one child going on the trip and they are in different grades then each grade level administrator needs to approve the trip.  Please be aware that although approved, the days absent are considered cumulative.

    Parent Notes

    East HS allows parents or guardians to submit seven (7) Parent notes (PN) excusing their student’s absence from school. These 7 allowed Parent notes are used per school year. Any absence beyond the seventh Parent note requires a doctor’s note to excuse the absence. All notes excusing an absence must be received by the attendance office within three (3) days of the student’s return to school. Students should not submit their notes anywhere other than to the Attendance office. Notes received after the third day will be filed but the electronic record will not be changed. All notes submitted should include the student’s complete name, grade, date(s) absent, and reason for the absence. We appreciate a phone call the day of a student’s absence but it is not mandatory. A written note is mandatory regardless of whether or not a phone call has been made. Faxed and emailed notes must include a parent/guardian signature.   

    Late to School

    There are six excused reasons for being late to school:

    1. Doctor Note
    2. Dentist Note
    3. Lawyer papers
    4. Court papers
    5. Driver’s exam papers  
    6. Funeral    

    Any and all other reasons given for being late to school are not excused. Students who arrive late to school without one of the above listed reasons given in writing by one of the six ‘providers’, will be considered tardy. Students who accumulate four or fewer tardies will not be penalized. Students who acquire five thru eight tardies will receive a detention for each tardy number 5-8. Students who reach nine or more tardies will receive a Saturday School for each tardy from number 9 upward. Tardies are accumulated per semester.

    College Visits

    Preapproved college visits are allowed for students.  If a student will be out of school for the day on a college visit he/she should complete a College Visitation form. The form should be signed by an administrator before leaving for the trip. Take the form to the visit and have a college representative sign it. The fully completed form must be submitted to the Attendance office within three school days of the student’s return to school. College Visitation forms are available in the Guidance office or may be printed from the EHS website.