Facility Rental & Field Use Applications and Instructions

District Building and Field Use Information

WCASD-Facilities and Operations, 1181 McDermott Drive, West Chester, PA 19380.

Facility Use Fee Schedule

West Chester Area School District Facility Use Policy

For questions, please contact Kim Knaff at 484-266-1253 or kknaff@wcasd.net

Current Field Conditions - updated every afternoon

Facility Rental Instructions and Maps

We use ML Schedules to schedule all facilities online. Please note the information below to guide you through the process.

Supportive Links and Videos to Rent WCASD Properities

The video and informational links below will further explain the reservation process. You will receive an e-mail confirmation if your reservation request is approved. We will contact you if your request is not successful and further assistance is needed.

Create Account
Instructional Video - Submitting a Facility Use Request
Facility Use Fee Schedule
Facility Use Conditions
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Submit a Request
Upload Insurance Forms
West Chester Area School District Facility Use Policy

Field Use Applications and Instructions

We want to thank you for your participation and cooperation in this joint effort in the maintenance of the fields.If at any time during the season you feel the need to discuss anything dealing with the fields (include field number and date of event) please do not hesitate to contact; Kim Knaff at 484-266-1253 or kknaff@wcasd.net

Overall Policies and Field Rules

All coaches must carry their corresponding “Field Use Permit” and use only the field that has been assigned to your group. All fields are numbered so make sure that they match.

Follow the posted field use signs.
Obey the “Flag System”
Park in assigned parking spots only. Do not park in drive lines or grass areas next to fields.

RED—the field is closed
YELLOW—only the outfield is open
GREEN—the field is open

When the fields have received rain overnight and there is GREEN flag flying and you are the first group to arrive in the morning. Walk the entire area including the player bench area. Use good judgment as to the playability; this is for your safety and the fields’ protection. A good rule of thumb is; the fields are considered too wet if your socks get wet

Trash—this is everyone’s responsibility. Please bring trash bags with you to pick after the event or place is receptacles located on campus. Trash should not be left on the fields.
DO NOT drive out to the fields.
Ownership, take responsibility for the actions of your organization, players, coaches, parents, spectators and opposing teams.

Current Field Conditions - updated every afternoon

Natural Turf Fields and Areas (Soccer, Lacrosse, Rugby, Football, Etc)

Drills and Movement

Move around the field during drills and practices; use the field within the field rule.
Conduct drills and warm-ups on the sideline area or off of the center of the field to preserve the integrity of the field.
DO NOT use the painted lines as areas for warm-ups as this causes undue stress in this area as well as increasing the need to paint these areas.
Conduct your goalie drills/shooting drills out of the goal mouth area to reduce stress. Turn the goal around or move to a sideline.
NO cleats are to be used on the turf during drought stress times; sneakers are less damaging to the dormant turf.

Are there for everyone to use, please return them to the tool rack or job box. If any tools are missing please report to the numbers at the end of the page.
Tools that are included-spring rake used to work wet material, field rake used to fill in holes and level surrounding area, water can used to water/moisten the mound, plate area and holes before moving displaced material back, base clean-out tool used to remove material from base sleeve, batter’s box jig, quick dry material used to dry damp areas this will not work on puddles and 2 sponges to remove excess water puddles.
Use of turface is prohibited. Only field conditioner should be used.

DO NOT dig trenches to channel the water off of the infield to the turf areas.
DO NOT sweep the water onto the turf areas.
DO dig a small hole in the puddle to enable the use of a cup, bowl or bottle to capture the water.
Use the supplied pillows to absorb small puddles. Take and wring the pillow into a bucket or wring it out off of the field.
Once the puddles has been removed rake the area with the spring rake and apply a small amount of field conditioner until it is consistent with the surrounding area, DO NOT use the large field rakes as it displaces a large amount of material.
DO NOT use wood shavings, saw dust, shredded paper to dry the field.
DO NOT use more than 2 bags of field conditioner per field per day. If more than this is needed the event needs to cancelled or postponed.

Fencing

Keep individuals off of the fencing.
DO NOT hang ball bags or bats on the fence.
DO NOT use the fence as a batting/ back stop, for soft toss. We have batting cages located at all of the high schools and middle schools as well as Owens, Lambert Park and Price Farms which has 2.
Report any damage of the fence to the custodian or to the numbers at the end of the page.

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In This Section

Facility Rental & Field Use Applications and Instructions

District Building and Field Use Information

For questions, please contact Kim Knaff at 484-266-1253 or kknaff@wcasd.net

Facility Rental Instructions and Maps

We use ML Schedules to schedule all facilities online. Please note the information below to guide you through the process.

Availability at a Glance

Click here to see if the facility you are requesting is available.

Request Use

Register for an Account

School Field Maps

Supportive Links and Videos to Rent WCASD Properities

Field Use Applications and Instructions

Overall Policies and Field Rules

Overall Policies and Field Rules

Natural Turf Fields and Areas (Soccer, Lacrosse, Rugby, Football, Etc)

Drills and Movement

Players’ Bench and Dugouts

Fencing

Baseball and Softball Field Rules

Tools and Materials

Players’ Bench and Dugouts

Raking of Infield Materials

Pitcher’s Mound

Home Plate Area

Puddles and Standing Water

Fencing

Outfielders

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