Attendance - Report Absences

There are 3 lawful ways to notify the WCASD when a student is absent. A parent/guardian/caretaker can:

Log in to Parent Portal and enter the correct code for the absence (directions are below.)
Please contact the school office assistant or use the attendance email address listed on your school’s staff directory page to report your child’s absence. When your student returns to school, an excuse must be submitted. The email from the parent account is accepted as a parent note.

Using Parent Portal or emailing the attendance office eliminates the need to send an excuse note, except for family vacations, college visits, or doctor’s appointments.

Schools that use PickUp Patrol (PUP): The PickUp Patrol system will no longer be used for attendance reporting. Some schools may continue to use this program for dismissal purposes only.

Please review the update to the district’s Attendance Administrative Guideline regarding absences, early dismissals, and tardies. Reminder, families have a total of fifteen parent notes or a combination of up to five family vacation days and ten parent notes per year.

Download these instructions | View the Parent Portal Attendance Tutorial

Descargar instrucciones de asistencia en español | Portal de padres Asistencia - Cómo informar una ausencia (Padres)

Entering an Absence

Follow these easy steps:

Log in to Parent Portal and select the student you are reporting
Select Attendance Monitor from the left navigation menu
Select the Report Attendance tab
Click the Report New Attendance button
Enter the Absence Date (leaving the second date blank to report for today only)
Select from the What is the reason for the absence drop-down
Select Yes or No in the Is this absence for the whole day drop-down. If No is selected, the user will be prompted to enter the Time Range
Enter an explanation in the Explanation text box
Click Submit

NOTE: Reporting attendance for previous dates is not allowed.

Dashboard

A student-level dashboard is available in the Parent Portal.

Select Attendance Monitor from the left navigation menu
Select the Dashboard tab and enter the desired Attendance Range Selection

Student Attendance Dashboard - Enter attendance range for report

Student-level charts included in the public portal are:

Attendance Rate Based on ADA/ADM
Days Attended and Absent
Tardies
Days Absent by Excused and Unexcused Categories
Periods Absent
Periods Tardy
Tardies

As with the district and school-level charts, student-level charts in the public portal are interactive. If a bar or pie slice is clicked, the appropriate data populates in table format, and the data is exportable.

List of student's courses that the student was tardy or absent.

Notifications

If enabled in the Parent Portal, users will have a Notifications tab. Here, any notifications for attendance thresholds met will be listed.

In Parent Portal, select Attendance Monitor from the left navigation menu
Select the Notifications tab
Hover over a threshold in the Thresholds column, the attendance entries that contributed to reaching that threshold will be displayed

Red Arrow highlighting the type of absence in a notification

Letter sent to Families from the WCASD

We are pleased to introduce a new, districtwide attendance reporting system which will go live on the first day of school.

Through the Parent Portal, you will now be able to:

Report your child’s attendance.
View attendance data on an easy-to-read dashboard.
View attendance notifications.
View history of attendance and codes.

Please note:

Doctor’s notes must still be submitted to your school’s attendance secretary.
College & Career Visit Forms and Family Vacation Forms must continue to be submitted to the building principal. These absences can be entered into the Parent Portal, with physical documentation sent separately.
Once your attendance report is received, you will automatically receive a confirmation email from the district.
You can monitor your child’s absences and attendance codes directly in the Parent Portal.

The PickUp Patrol system will no longer be used for attendance reporting. Some schools may continue to use this program for dismissal purposes only.

Detailed instructions for entering attendance are in the Parent Portal, as well as a tutorial video.

There is an update to the district’s Attendance Administrative Guideline regarding early dismissals and tardies. Reminder, families have a total of fifteen parent notes or combination of up to 5 family vacation days and ten parent notes per year.

Thank you for your cooperation as we work to streamline attendance reporting across the district.

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